Imagine this scenario: You are the IT manager for a fictitious business- Hollywood Organic Co-op. The company is in the process of implementing an electronic document management system (EDMS). It has

Imagine this scenario:

You are the IT manager for a fictitious business, Hollywood Organic Co-op. The company is in the process of implementing an electronic document management system (EDMS). It has 5 stores, and Hollywood Organic Co-op currently has separate document management tools in each location. It is not consistently retaining and securely managing critical business documents, and the electronic traffic between the 5 locations is not secure.

Hollywood Organic Co-op would like to develop or purchase an enterprise EDMS which will allow all stores to create, store, and retrieve all official documents securely and efficiently. These documents could include electronic documentation for all e-mail, text, orders and invoices, web pages, and marketing communication.

Additionally, some of Hollywood Organic Co-op’s members are celebrities. Considering major retail computer systems have been hacked recently, there is concern that documentation security may need to be improved prior to final EDMS implementation to ensure protection of personally identifiable information (PII) and the organization’s financial data.

The CIO and CEO have tasked you with gathering the requirements for an EDMS that integrates all 5 stores to consistently retain and securely manage critical business documents.

Examine best practices, applicable standards, and types of policies that govern a document management life cycle for implementing an enterprise EDMS.

Prepare a 14- to 16-slide presentation with EDMS recommendations for Hollywood Organic Co-op in which you:

  • Provide major components that must be included in a document retention policy.
  • Include policies, standards, and procedures that will govern the secure management of the organization’s critical business documents.
  • Provide regulatory requirements and generally accepted practices that are applicable to the organization to safeguard PII and financial data while stored and transmitted.
  • Include a list of Hollywood Organic Co-op’s stakeholders and their responsibilities.
  • Recommend framework for a document life cycle.
  • Provide at least 2 examples of an enterprise tool available on the market that could be incorporated into the organization to integrate the EDMS across the various store locations.

Ensure your presentation is media-rich or includes voice-over with detailed speaker notes.

Cite references to support your assignment.

Format citations according to APA guidelines.

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